Southern Alberta Lacrosse Association will appoint Divisional Coordinators for each of the five age divisions - 8U, 10U, 12U, 14U and 16U. These are volunteer positions, and there is no remuneration or expense reimbursement allocated to the positions. The primary role of each division coordinator is to be the main point of contact for the assigned division and to deal with all matters pertaining to scheduling issues, inputting game results into RAMP, play-offs and discipline within the division. Divisional coordinators will report directly to the SALA executive, and routine communication regarding scheduling and other administrative issues should be directed to the SALA President or designate. The specific duties and responsibilities are:
Prior to the commencement of the season, the coordinators shall meet with the SALA President either in person or via telephone to discuss the roles and responsibilities.
The SALA Secretary will provide the coordinator with a list of teams including the team names and the contact information for the coaches and managers.
As soon as possible, and at least one week prior to the commencement of league play, the coordinator shall send out a letter of introduction to all the coaches (see letter template attached). The letter will provide contact information as well as guidelines for the coaches to follow throughout the season.
The coordinator shall arrange with the coaches some method of obtaining the gamesheets in a timely manner, and shall gather and review all gamesheets on a weekly basis. Photographs, PDF’s, e-mail and fax are all acceptable as long as the image of the game sheet is complete and legible.
When reviewing gamesheets, the coordinator shall identify penalties that may necessitate suspensions or other disciplinary action, and shall consult with the RIC and or the SALA VP when warranted.
When suspensions and/or other disciplinary actions are deemed necessary, the coordinator shall contact the coach or coaches involved and communicate the relevant information.
Each coordinator will be given a username and password to enter game results to the SALA website. Weekly results must be entered to the website as soon as possible and no later than noon each Monday.
Throughout the season the coordinator shall deal with problems, questions or concerns within the division and shall be the focal point for communication within the division.
The coordinator shall play a liaison role between the division and SALA executive - the coordinator will facilitate the flow of information from the SALA executive to the coaches as well as bring issues from the coaches to the executive.
The coordinator shall disseminate information regarding play-off format and the play-off schedule to all teams in the division.
During the play-off tournament the coordinator will record results and inform teams of their game times and locations.
At the end of the season, the coordinator will meet with the SALA Executive and provide feedback regarding things that were successful and worked well during the season, and things that could be improved.
